Many operational software are used in a business with an aim to make processes and transactions smoother and more reliable. And while point-of-sale (POS) system tops the list as the most commonly used software especially in retain/micro businesses, there are also others that are just as much necessary in order to better ensure not just efficiency but also safety in all business operations; one of these is Environment, Health, and Safety (EHS) software.
EHS Software are systems especially designed to assist and guide businesses and companies in reducing operational hazards. Additionally, these systems have programs particularly focusing on cutting down, if not totally eradicating, environmental, health, and safety issues.
EHS Software – What You Need To Know
Generally, a good EHS software is expected to embed current industry rules. With this, companies who use it will be able to stay updated in implementing measures to improve their manufacturing efficiencies and lessen work hazards at the same time. Moreover, it should be able to assist or help the company track insurance policies, note any incidents, and formulate action plans to correct and prevent accidents from happening in every business operation. To ensure that the EHS program performs as designed, requirements gathering and testing must be done comprehensively.
EHS Software Features
Features that a good EHS Software should offer include Data Quality Check, Health Management, Safety Management, Risk Management, and Action Plan/Solution Formulation.
- Data Quality Check – Data stored in the embedded EHS Software database are guaranteed accurate and validated with the help of this feature. It can check up to hundreds of thousands of data far more reliably than the manual, time-consuming process.
- Health Management – This feature is the one responsible in monitoring industrial hygiene and the overall occupational health of employees in your office. It will help your company nurse and doctor in measuring and storing each of your employee’s health status. Moreover, this feature is already able to assess if an employee’s body is capable to meet the requirements of the industry.
- Safety Management – This feature is just as necessary as the others, allowing users to monitor, diagnose, and prevent accidents within the workplace, ensuring the overall safety of employees. The data collected through this feature will also help the users identify necessary trainings and seminars relating to work practices and occupational hazards.
- Risk Assessment – This feature allows users to examine the processes that can expose employees to further risks. Additionally, this can identify workplace hazards, enhance safety audits, assist in formulating a better risk reduction plan, and can systematically monitor insurances.
- Action Plan/Solution Formulation – Using all the data stored in an EHS software, this feature assists the users in refining their approach to safeguarding the employees. This lets users create an accurate and appropriate action plan to correct current work incidents and prevent them from happening in the future.
If you look from a wider perspective, an EHS software with these features can already strongly support sustainability, increase the moral and productivity of employees, obtain customer loyalty, boost profit margin and most importantly, ensure regulatory compliance.
There are a lot of software providers in the market today but their products vary depending on the areas they specialize on. Choosing the wrong one, i.e. a software provider that is not adept at EHS procedures, may mean the company may get exposed to greater risks rather than improved safety. Hence, it is best to know how to spot the right one.
While affordability and quality remain two of the constant factors you should take into consideration when choosing an EHS software, there are also other factors that you should account for a satisfying purchase experience. These are the following:
- Reasonable and Realistic Price – Do not be lured by the cheap price tag. Remember, an EHS software stores critical data and is supposed to produce reliable and accurate results. The cheap program you have been eyeing on may be lacking in features. Make sure you get the best value of your money.
- Reliable Features – Before buying, make sure you have checked all the features the EHS software has to offer. Go for the program that is able to withstand or overcome company issues, one that is powerful enough to handle the operations it is designed to handle. The user manual, product description, and reviews, along with actual software testing, will help you in assessing this factor.
- Product Flexibility – Choose an EHS software with a scalable platform, one that can easily adapt to whatever situations your business is in. A scalable program is not only efficient, it is economical too.
- Smooth Integration – Choose a program that is easily compatible with third party applications. This will help you better accommodate all requirements of business operations with ease.
- Up-to-date Software – As it embeds regulatory compliance data, a good EHS software has to be up-to-date as changes in regulations arise. Timely software updates are important.
- Software Provider’s Reputation – A good EHS software provider has impressive track records validated by certifications, recognitions, awards, and user reviews. It also offers a reliable technical support to make sure bugs, glitches, and user errors are addressed with urgency. And as system downtimes are inevitable, a good EHS software has to be back-up ready in terms of support, either through a live chat, phone or email support, and should be willing to make remote connections to fix issues.
- Able to withstand issues – A good EHS software, though is internet-based, should be able to uphold security and withstand threats and breaches. It should have robust security measures. Moreover, it should be user friendly in a way that employees can easily adapt to using it. The provider should also provide trainings willingly as necessary.
The right EHS system will help you immensely in improving the operations of your company. With it, maintaining a safe, secured, and sustained workplace is made more convenient and efficient. To ensure you are investing on the right one, do not forget to check first the inclusions of the software package.