7 Hacks to Boost Productivity with Gmail – Tips and Hacks

Email. It’s my best friend and my worst enemy. On one hand, I don’t miss picking up the phone every time I need information from someone.

On the other hand, email immensely clutters my life. It’s a constant battle to stay on top of the never ending flow of info that is always trying to destroy my inbox.

I have found that with these 7 hacks, I am able to stay focused and be more productive within Gmail, and I hope they can help you too.

Purge your Inbox and file emails into folders

If your day starts with an open laptop and an Inbox full of read emails, you’ve defeated yourself before you’re even out of the gate. Many times there are emails which I can’t delete, but will need to refer to in the future.

I could allow hundreds of emails to sit in my Inbox, crowding my mind each and every time I open Gmail. According to productivity experts like David Allen, this hurts my productivity.

Or, once I read an e-mail, I could automatically assign it to a folder, create a new folder that can appropriately house said e-mail, or delete it. Emails lying around in my inbox are unnecessary noise.

Recommended:- New Gmail Extension Warns you about Tracked Emails

Gmail Hacks

Here’s how you do it:

-Click the gear icon at the top right corner

-Click “Settings”

-Click “Labels” tab

-Find “Labels” and click “Create new label”

Gmail tips

Create standardized outgoing emails

The more streamlined you make your operation, the more time you free up. And hey, time is money. If you find that there are particular standard messages you’re regularly sending out, you need to create “Canned Responses”. This saves mental energy, lowers risk of grammatical errors, and saves time. If you need help determining what to say in your canned responses, check out this site.

Gmail tricks

Here’s how you do it:

-Click on the gear icon in the top right corner

-Click “Settings”

-Click the “Labs” tab

-Find “Canned Responses” and click “Enable”

-Click “Save Changes” at the bottom of the screen

Gmail tricks

Know when you get new emails without having to open your Inbox

No matter how many tabs you have open, and generally, this is no small number for me, your new messages count is hidden by the surplus of tabs.

Gmail tips and tricks

Allow Gmail to show you the number of new messages you’ve received without having to open your Inbox.  

Gmail Hacks

Here’s how you do it:

-Click the gear icon

-Click “Settings”

-Click the “Labs” tab

-”Find “Unread message icon” and click “Enable”

-Click “Save Changes” at the bottom of the screen

Default reply behavior to Reply All

I can’t tell you how many times it slipped my memory, and I left important people out of the loop by forgetting the click “Reply All”. Help yourself out by making “Reply All” your default, so you don’t have to worry about forgetting to include all recipients on your reply.

gmail hacks and tips

Here’s how you do it:

-Click the gear icon

-Select “Settings”

-Select “General”

-Find “Default reply behavior” and select “Enable”

-Click “Save Changes” at the bottom of the page

Utilize tasks lists

One way to stay on top of managing messages that need to take place, not immediately, but in a timely fashion, is by adding them to “Tasks”. The foundation of productivity, no matter what the capacity, is to create a system that processes and organizes information in a smooth manner. Tasks takes messages out of the Inbox, and creates a list of tasks for you to refer to.

Gmail Hack and tips

Here’s how you do it:

-Select the e-mail you want to add to “Tasks”

-Select the “More” tab

-Click “Add to tasks”

Also Read:- A Guide to Making your Gmail Address Public

Forward and respond to all e-mail from Gmail

Stop checking multiple accounts, and funnel all emails from all accounts into your Gmail. Who has time to check 5 different accounts? Not me. This is something that is a little more technical, but worth the work.

Gmail Tricks

Here’s how you do it: Actually, I paid someone $20 to set this up for me.

If you want to do this yourself, check out these links:

Take back that hasty email

In the chaos of the day, with e-mails coming in and out and all the needs and questions, I can find myself becoming irritated by a client’s correspondence and responding in a way that does not represent my best, professional self.

If you’re too quick to click “send”, let this option save you some headache….and back-pedaling. Give yourself a grace period to change your mind.

Gmail hacks

Here’s how you do it:

-Click the gear icon

-Select “Settings”

-Find “Undo Send” and click “Enable Undo Send”

-Click “Save Changes” at the bottom of the screen

Conclusion

Applying these hacks in Gmail is going to seriously improve your productivity. Small changes, over and over, create big results. But this hardly touches the surface of all of the features you can utilize to get more done, faster and better. LCN offers a fantastic list of additional Gmail hacks that can supercharge your productivity even more.

What tips and hacks would you add to this list?

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